Tractor Pull Agreement
between
Lake Country Antique Tractor & Engine Association (LCATA) and any
club, organization or civic group wishing to host a tractor
pull:
The mission of LCATA is to preserve and promote preservation of farm
machinery of the past for the education of future generations while
providing scholarships to deserving area seniors. Working
together, the host and LCATA will strive to safely educate the
public of vintage farm machinery while entertaining them with
antique tractors and engines. LCATA is local branch 145 of the
National Early Day Gas Engine & Tractor Association (EDGETA).
OUR MAIN CONCERN IS SAFETY.
LCATA pull contestants must abide by the safety rules of Early Day
Gas Engine & Tractor Association as detailed on website
www.edgeta.org.
LCATA will provide a barrier between spectators and the pulling
track. The best barrier is a plastic mesh barrier fence
keeping spectators 30 feet from edge of track at all times.
Spectators may be closer if a solid barrier or fence separates
spectators from the track. The host should provide friendly
but firm local personnel to help police this barrier. LCATA
will provide track officials to safely conduct the tractor weigh in
and pull. LCATA track officials will have complete authority
over safety matters. LCATA sled will have a fire extinguisher
mounted in such a manner to be easily accessible to operator or
ground personnel in case of a tractor fire. During tractor
hook-up, driver must put tractor in neutral position then hands in
the air before hook-up operator steps between sled and tractor.
Same procedure is to be observed during the un-hook.
TRACK LENGTH AND CONDITIONS:
The host will provide a track at a minimum of 175 feet and
preferably 200 feet to be graded level, watered and packed at least
one day before the scheduled pull. Host will provide
designated parking area for exhibitor vehicles and equipment
separate from the public parking area as per insurance policy.
PUBLIC ADDRESS:
Education of farm machinery is our goal, therefore LCATA requires a
PA system that will sound above the roar of pulling tractors.
Host will provide a public address system to include speakers and
preferably 2 cordless microphones, otherwise corded microphones.
LCATA will provide pull announcers with historical data of pulling
tractors. LCATA will post the scheduled show and pull on
lcata.com website. The host is responsible for radio,
newspaper advertisement and flyers for the scheduled show and pull.
Note: flyers should include information about liability insurance. LCATA is happy to supply needed information for preparation of
flyers and ads.
SHOW AND PULL AWARDS:
Host should provide show and pull awards to include 3 small engraved
plaques or trophies (local sponsors may be used to provide funding
and generate local interest). Awards include Oldest Tractor,
People's Choice, and Showmanship.
Further, ribbons should be provided for the pull classes. These
include 54 Blue First Place, 54 Red Second Place, and 54 Yellow
Third Place. Green Participant ribbons may also be included.
The host should provide a local knowledgeable tractor judge or
judges the day of the show and pull to judge and compile a winners
list to be announced and awarded during the pull. Pull workers
will be LCATA members to include tractor scale operators, tractor weight
classifiers, track officials, tractor hook-up operators, sled
operators, pull-back tractor operators, box blade tractor operators,
and pull announcers.
PULL-BACK TRACTOR AND BOX-BLADE AND TRACTOR:
The host will provide a pull-back tractor of 70 plus
horsepower and a box-blade and tractor to track maintenance during
the pull. Local dealers should be solicited to lend their equipment
for advertisement purposes. LCATA must provide pull-back and
box-blade operators for liability insurance to be in effect.
INSURANCE:
In this day and age, anyone putting on an engine/tractor show & pull
needs to be insured for protection from lawsuits which may result
from a spectator being injured at a show. LCATA maintains
$1,000,000.00 liability insurance through Early Day Gas Engine &
Tractor Association, Inc. Scheduled events must be reported by LCATA
to EDGETA at least 7 days prior to the event for insurance to be in
effect. Participant accident coverage is not included in LCATA or
EDGETA policy. LCATA family members that are non-members of LCATA
will not be covered by EDGETA insurance. All EDGETA
safety rules must be abided by. Each participant must
show proof of EDGETA insurance or provide proof of $1,000,000.00
Liability insurance. However, LCATA will have on hand membership
forms to sign up any new members at shows and pulls.
Further, It is advised that the HOST seek and secure liability
insurance as well.
CONCESSIONS/COOK-OFF/GATE RECEIPTS:
Host is responsible for and should benefit from any concession stand
or cook-off and gate receipts.
The host may
generate money by selling and posting advertisement banners for
local sponsors and merchants. If the host elects to sell and post
banners at the pull then the host should contact LCATA or include
this fact in contract and LCATA will not sell and post banners at
said event.
LCATA members and tractor exhibitors and pullers are exempt from a
gate fee.
FEE:
Considering the equipment and hazardous man-hours to conduct a turnkey
tractor pull a fee is expected up front. Distance to the host
from home station of Winnsboro may be considered to assess a mileage
fee and if over-night is required a per-diem may be imposed to
defray some personal expenses for those hauling equipment, sled and
scales. Please call LCATA President Ron Davis at (903)
850-6503 or Sled Committee Chair Wayne Scott at (903) 243-7526 for a
current quote for fees. Host may recoup expenses by collecting
at the gate, renting spaces for vendors, concession stands, raffles,
and selling advertisement banners to display at the show and pull.
OTHER ISSUES:
Date, time and place of scheduled pull:
Approved by:
Date:
Signature of host representative:
Date:
Signature of LCATA representative:
Date:
